Job Listings

Office Manager - IT Department/ College of Computing & Software Engineering

Kennesaw, GA
Type: Full-Time
Posted: 09/21/2021
Office Manager - IT Department/ College of Computing & Software Engineering


Job ID: 233816
Location: Marietta, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us
A leader in innovative teaching and learning, Kennesaw State University offers undergraduate, graduate and doctoral degrees to its more than 41,000 students. With 11 colleges on two metro Atlanta campuses, Kennesaw State is a member of the University System of Georgia and the second-largest university in the state. The university's vibrant campus culture, diverse population, strong global ties and entrepreneurial spirit draw students from throughout the region and from 126 countries across the globe. Kennesaw State is a Carnegie-designated doctoral research institution (R2), placing it among an elite group of only 6 percent of U.S. colleges and universities with an R1 or R2 status. For more information, visit kennesaw.edu.

Location
Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Job Summary
Provides administrative and clerical support to assigned location, department, college and/or unit. Develops, maintains and ensures compliance of department records. Assists with budgetary matters, tracks department funds and purchasing. Compiles reports and monitors assigned projects and/or program components. May supervise assigned clerical staff and/or student assistants. May maintain the assigned location's Purchasing Card (PCard) usage and processes.

Responsibilities
1. Assists with assigned area administrative and clerical duties

2. Maintains email, voicemail boxes and filing system

3. Receives and distributes incoming and outgoing mail

4. Manages supply inventory and submits invoices for payment

5. May maintain department purchasing card (PCard), cash and/or credit card**

6. Prepares department meeting agendas, meeting notes and distributes accordingly

7. Assists with projects and event support

8. Creates and maintains office related records and reports

9. Interprets, monitors, and analyzes information regarding operating reports, policies and procedures

10. Oversees and coordinates the day-to-day office operations

11. May supervise assigned staff and/or student assistants

Required Qualifications
Educational Requirements
Bachelor's degree from an accredited institution of higher education in related field or an equivalent combination of relevant education and/or experience

Required Experience
Three (3) years of related administrative, office or clerical experience

Preferred Qualifications
Preferred Experience
Previous experience with office management or staff supervision
Previous experience in higher education

Knowledge, Skills, & Abilities
ABILITIES
Able to maintain and appropriately utilize the location's PCard
Able to maintain confidentiality
Able to handle multiple tasks or projects at one time meeting assigned deadlines

KNOWLEDGE
Knowledge of basic accounting, data and administrative management practices and procedures
Basic understanding of budgets

SKILLS
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite)
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette

Equal Employment Opportunity
Kennesaw State University is an Equal Employment Opportunity/Affirmative Action Employer. It is the policy of Kennesaw State University to recruit, hire, train, promote and educate persons without regard to age, color, disability, ethnicity, gender, national origin race religion, sexual orientation, or status as a protected Veteran. Kennesaw State University is a participant in the Employment Eligibility Verification Program (E-Verify) effective October 15, 2007. Participant ID: 61415

Other Information
This is a supervisory position.
This position has financial responsibilities.
No, this position will not be required to drive.
This role is considered a position of trust.
This position requires a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Background Check
  • Standard Enhanced + Education + Credit
Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials. https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=43000&JobOpeningId=233816&PostingSeq=1

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