Job Listings
Records Specialist & VA Certifying Official
Asheville, NC
| Type: | Full-Time |
| Posted: | 01/07/2026 |
| Application Due: | 01/27/2026 |
| Salary: | $45,000-$47,000 |
Posting Number: S0670
Overall Position Competency
Journey
Position Number: 000301
NC Salary Grade Equivalency
GN 07 (For employment/re-employment priority purposes only)
Recruitment Range: $45,000-$47,000
Position Summary
This position has two primary functions; serving as the VA Certifying Official and as a Records Specialist for the Registrar's office.
As UNC Asheville's VA Certifying Official, this position certifies veteran students, ensures their compliance and progress toward degree; is responsible for understanding all federal/state rules and regulations as they relate to VA benefits and veteran services and keeps up with new ones as released. The employee in this role serves as the contact for VA benefit and regulation questions. This position requires collaboration with Student Accounts, Financial Aid, and academic advisors.
As a Record Specialist, this position processes forms and requests for the Registrar's office including major/minor declarations, withdrawal forms, late registration, repeat, personal information updates such as legal name changes, transcript requests, and enrollment and degree verification requests. This position also transfer credit evaluations during peak periods. The Records Specialist & VA Certifying Official assists students as needed via email, phone, and one-on-one meetings.
The employee in this position also has shared responsibility for the management of the office email account. This is often the initial point of contact to the University for various constituents (student, parents, prospective students, alumni, faculty/staff, and the public) and requires a high level of customer service. This position assists in the day-to-day functions of the Office of the Registrar and performs other duties as assigned.
Division
Academic Affairs
Department
Registrar's Office
Full-Time / Part- Time
Full-Time
Months per Year: 12 Months
Time Limited Position
No
If time-limited, length of assignment
Not Applicable
Minimum Education/Experience/Skills
Bachelor's degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Preferred Education/Experience/Skills
Experience with the following programs/software:
Typical office hours are Monday-Friday from 8:00am-5:00pm. Remote work options available. Occasional time on evenings and weekends may be needed to meet the needs of the department.
Competency Profile
http://oshr.nc.gov/state-employee-resources/classification-compensation/comp-profiles
Special Instructions Summary
Applications must be submitted online no later than 11:59 p.m. (EST) on the closing date for each specific position. Please note that any documents submitted to Human Resources or the hiring departments become property of UNC Asheville and will not be returned. Official verification from each college/university you have attended are required upon employment, and will be requested directly from the college/university by Human Resources or from the National Student Clearinghouse. Any expense will be the responsibility of the employee. Educational degrees must be from an appropriately accredited institution. If no applicants apply who meet the required competency and training and experience requirements, management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. It is the policy of UNC Asheville to conduct pre-employment background investigations on all candidates selected for employment. If hired, the candidate will be required to submit proof of eligibility to work in the United States. New employees are paid only by direct deposit to the financial institution of their choice.
Closing Date: 01/27/2026
Overall Position Competency
Journey
Position Number: 000301
NC Salary Grade Equivalency
GN 07 (For employment/re-employment priority purposes only)
Recruitment Range: $45,000-$47,000
Position Summary
This position has two primary functions; serving as the VA Certifying Official and as a Records Specialist for the Registrar's office.
As UNC Asheville's VA Certifying Official, this position certifies veteran students, ensures their compliance and progress toward degree; is responsible for understanding all federal/state rules and regulations as they relate to VA benefits and veteran services and keeps up with new ones as released. The employee in this role serves as the contact for VA benefit and regulation questions. This position requires collaboration with Student Accounts, Financial Aid, and academic advisors.
As a Record Specialist, this position processes forms and requests for the Registrar's office including major/minor declarations, withdrawal forms, late registration, repeat, personal information updates such as legal name changes, transcript requests, and enrollment and degree verification requests. This position also transfer credit evaluations during peak periods. The Records Specialist & VA Certifying Official assists students as needed via email, phone, and one-on-one meetings.
The employee in this position also has shared responsibility for the management of the office email account. This is often the initial point of contact to the University for various constituents (student, parents, prospective students, alumni, faculty/staff, and the public) and requires a high level of customer service. This position assists in the day-to-day functions of the Office of the Registrar and performs other duties as assigned.
Division
Academic Affairs
Department
Registrar's Office
Full-Time / Part- Time
Full-Time
Months per Year: 12 Months
Time Limited Position
No
If time-limited, length of assignment
Not Applicable
Minimum Education/Experience/Skills
Bachelor's degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Preferred Education/Experience/Skills
Experience with the following programs/software:
- Banner Student
- DegreeWorks
- Argos
- Excel
- Knowledge of University/Higher Education practices and policies.
- Knowledge of FERPA regulations.
- Strong communication skills
Typical office hours are Monday-Friday from 8:00am-5:00pm. Remote work options available. Occasional time on evenings and weekends may be needed to meet the needs of the department.
Competency Profile
http://oshr.nc.gov/state-employee-resources/classification-compensation/comp-profiles
Special Instructions Summary
Applications must be submitted online no later than 11:59 p.m. (EST) on the closing date for each specific position. Please note that any documents submitted to Human Resources or the hiring departments become property of UNC Asheville and will not be returned. Official verification from each college/university you have attended are required upon employment, and will be requested directly from the college/university by Human Resources or from the National Student Clearinghouse. Any expense will be the responsibility of the employee. Educational degrees must be from an appropriately accredited institution. If no applicants apply who meet the required competency and training and experience requirements, management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. It is the policy of UNC Asheville to conduct pre-employment background investigations on all candidates selected for employment. If hired, the candidate will be required to submit proof of eligibility to work in the United States. New employees are paid only by direct deposit to the financial institution of their choice.
Closing Date: 01/27/2026
