Job Listings

Program Assistant - Cancer Center

Department:
SOM KC Cancer Center Clinical Trials
*
Clinical Research Training and Development

Position Title:
Program Assistant - Cancer Center

Job Family Group:
Professional Staff

Job Description Summary:
The Program Assistant provides comprehensive administrative, data management, and compliance support for program operations and oncology research studies. This role is responsible for accurately collecting, organizing, entering, and maintaining secure program and research data, as well as preparing reports, spreadsheets, and supporting program communications. The Assistant coordinates meetings with agencies and community partners to support funding and collaboration efforts and provides clerical and participant support as needed.

In addition, the Program Assistant manages the collection, verification, tracking, and maintenance of required credentials for all oncology study team members, including medical licenses, GCP training, CITI certifications, and signature profile documentation. The role ensures study teams are properly credentialed to meet federal, state, and institutional regulatory requirements, supports timely onboarding for active studies, and maintains accurate training and credentialing records.

The University of Kansas Cancer Center is the only National Cancer Institute designated Comprehensive Cancer Center in the region, 1 of only 57 in the nation to receive this distinction. Patients gain access to the most promising therapies, cutting-edge clinical trials and world class research.

The Program Assistant collaborates closely with Quality Assurance, Regulatory Affairs, Project Management, Clinical Operations, and Research Systems, and conducts routine audits to ensure documentation accuracy, regulatory compliance, and consistency across all research platforms.

Job Description:

Job Responsibilities

• Collect, verify, and maintain investigator and research staff credentials, licenses, and certifications in accordance with IRB, sponsor, and institutional requirements.
• Collect and verify Medical licenses:
  • GCP training
  • CITI certifications (e.g., GCP, RCR)
  • Signature profile pages
• Maintain credentialing records for all study team members at the time of hire and research onboarding, as well as transfer to a new research position.
• Collaborate with team leaders to ensure new staff are added to relevant studies during onboarding.
• Track study team membership to ensure all necessary individuals are listed on study documentation (e.g., IRB records, Delegation of Authority Logs).
• Create and maintain the Study Team Tab in CRIS/VELOS.
• Conduct routine audits of study team documentation for accuracy and completeness.
• Partner with QA, Regulatory, Project Management, Clinical Operations, and Research Systems to ensure documentation is consistent across platforms.
• Provide administrative support related to credentialing and onboarding processes.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Work Environment

After 6 months, this position will have a hybrid work arrangement. Incumbent will work remotely and on campus based on a set departmental schedule, however this candidate must be located in the Kansas City metropolitan area.

Required Qualifications

Work Experience:

• Two years relevant experience. Relevant education may be substituted for experience on a year for year basis.

Preferred Qualifications

Education:

• Bachelor's degree in a relevant field.

Work Experience:

• Prior experience in clinical research credentialing or regulatory support.
• Familiarity with oncology clinical trials and NCI-designated cancer center requirements.
• Experience in clinical trial management systems (Velos, Complion).
• Knowledge of GCP, FDA regulations, and IRB processes as evidenced by application materials.

Skills

• Computer skills.
• Attention to detail.
• Time-management.
• Interpersonal skills.
• Communication.
• Organization.

Required Documents

• Resume
• Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type:
Regular

Time Type:
Full time

Rate Type:
Hourly

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range:
$21.09 - $28.47
Minimum
$21.09
Midpoint
$24.78
Maximum
$28.47

Application Instructions:
To learn more and apply online, please visit https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Kansas-City-Metro-Area/Program-Assistant---Cancer-Center_JR009447 or go to https://careers.kumc.edu/ and search for position number JR009447.

Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.

About KU Medical Center:
The University of Kansas Medical Centers mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at www.kumc.edu.

Benefits:
KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit https://www.kumc.edu/human-resources/benefits.html

Equal Employment Opportunity Statement

The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information. http://policy.ku.edu/IOA/nondiscrimination

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