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Job Description

The part-time temporary Administrative Assistant provides clerical and administrative support to the Upward Bound Program, assisting with coordination of academic-year and summer program operations. This position supports program planning, record maintenance, data entry, and communication functions necessary for effective delivery of federally funded TRIO services.

Primary Duties and Responsibilities

• Provide administrative support for program operations, including scheduling, document preparation, copying, filing, and correspondence.
• Assist with coordination of academic-year activities and Summer Academy programming, including preparation of participant materials and rosters.
• Maintain accurate student and program records in accordance with federal TRIO regulations and institutional policies.
• Perform data entry and maintain electronic and paper files related to participant eligibility, attendance, and services.
• Support communication with students, parents/guardians, staff, instructors, and partner schools.
• Assist with purchasing documentation, inventory tracking, and general office support functions.
• Provide reception and customer service support for program inquiries.
• Comply with all institutional, state, and federal policies related to confidentiality and data security.
• Perform other related duties as assigned.

Minimum Qualifications

• High school diploma or equivalent.
• One (1) year of clerical or administrative experience or equivalent combination of education and experience.
• Proficiency with standard office software (e.g., Microsoft Office or Google Workspace).
• Ability to organize work, prioritize tasks, and meet deadlines.
• Effective written and verbal communication skills.