The Front Desk Support Specialist will serve as a member of the Front Desk Support Group at Fralin Life Sciences Institute reporting to the Executive Assistant. The position is a part-time wage position and will be primarily responsible for supporting various front desk activities, such as opening and closing procedures, greeting customers, answering the phone, providing security and calendaring assistance, distribution list membership management and conference facilities scheduling and support. During times of high volume, absence or as needed, this position will provide general administrative assistance to the Executive Assistant in support of senior leadership and event-related tasks. This is a part-time position with a flexible working schedule Monday-Friday between 7:45am-5:15pm.
Experience with administrative support duties in a multifaceted fast-paced office environment performing tasks such as: greeting clients, calendaring, preparing documents, supporting events, etc; experience with postal procedures and proficiency with related tasks and documentation. Demonstrated strong customer services skills. Demonstrated ability to work seamlessly with team members and independently on own tasks. Demonstrated computer proficiency with Microsoft software products and Google email, calendar and applications. Must be dependable, highly organized, detailed-oriented, be able to multi-task in a fast-paced environment, and possess excellent time management skills. Must be able to maintain a high level of confidentiality.
Familiarity with administrative duties in support of high-level administrators.
June 28, 2021
The successful Candidate will be required to have a criminal conviction check
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or veteran status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Erin Cassidy at firstname.lastname@example.org during regular business hours at least 10 business days prior to the event.