Job Listings

Journals Production Coordinator

University Park, PA
Type: Full-Time
Posted: 06/15/2021

Job Number: REQ_0000014638


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Penn State University Press seeks a dynamic and experienced Journals Production Coordinator to manage the production workflow for a portfolio of titles in the press's expanding journals program.

Reporting to the Journals Production Manager, the Production Coordinator will manage the production processes from receipt of accepted manuscripts through the print and digital publication for designated titles. Duties include:

  • Coordinating production schedules
  • Ensuring an ongoing workflow of manuscripts and proofs among editors, copyeditors, compositors, and printers
  • Maintaining the journal's database for annual journal records, schedules, contact details, and reporting
  • Assisting with new journal acquisitions as needed
  • Archiving

The Production Coordinator should have a solid grasp of basic copyright law, copyediting, understand online editorial workflows, and know how to prepare digital files for transfer to platforms for publication. The position works with external copy editors, project managers, and vendors for composition, printing, and online distribution. Together with the production manager, the production coordinator provides statistics for setting print-runs, maintains production records (permissions, contact details, and production status), and works with student interns.

The successful candidate will possess a working knowledge of publishing workflows: editorial and peer-review, production, print and electronic publication. The position demands exceptional communication skills and the ability to build and maintain relationships with vendors, editors, and editorial offices, including educators and administrators at universities around the world.

Familiarity with software programs for managing journals, such as Aries's Editorial Manager® or VirtuSales's Biblio is a plus. Experience with Photoshop preferred. The position will need to be based locally, even though the press is currently working remotely. Penn State University Press is a multicultural environment that values mutual respect, civility and diversity.

Candidates are required to submit both a resume and cover letter for their application. All application materials should be uploaded at the same time at the time of application.

Typically requires a bachelor's degree or higher, plus 2 or more years of related experience; or an equivalent combination of education and experience.

Employment with the University will require successful completion of background check(s) in accordance with University policies. 

The Libraries values diversity of thought, perspective, experience, and people, and is actively committed to a culture of inclusion and respect. We encourage candidates to apply who thrive in a welcoming, multicultural environment. More information on Penn State's commitment to Diversity, Equity and Inclusive Excellence, can be found by visiting For additional information about the Libraries' diversity efforts, please visit



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