Job Listings

Coordinator I (Program Coordinator)

Boston, MA
Type: Full-Time
Posted: 06/16/2021
Harvard T.H. Chan School of Public Health


Job Summary
The Department of Health Policy and Management (HPM) is committed to training and inspiring the next generation of health care leaders. Our students and faculty are passionate about making the world a better place by improving health and health care. We work on compelling and important problems, from making the delivery of care safer and more efficient, to expanding health insurance coverage and eliminating disparities, to designing and improving the performance of entire health systems.

One of our degree programs is the Master In Health Care Management (MHCM).The MHCM degree provides a unique, part-time, experience that delivers the best business management education for working physicians executives in or new to leadership roles in health care organizations.

The Program Coordinator for the MHCM program supports the program's mission of providing management and leadership skills to physician executives working full time in health care organizations.

Job-Specific Responsibilities
The MHCM program is seeking an energetic individual to support the Assistant Director in meeting the educational administrative needs of this dynamic student population. This individual acts as the principal liaison between the MHCM students and the Office of Student Services (Admissions, Registrar, Financial Aid, and Student Affairs).

Specific duties and responsibilities, include but are not limited to, the following:
  • Serving as the initial point of contact for prospective students while guiding them to appropriate resources
  • Leading the student experience while on campus
  • Assisting students with registration, billing, orientation, and other administrative matters
  • Arranging catering and other logistics for program weekends and events
  • Preparing and sending mailings or electronic communications to alumni and current students
  • Creating and maintaining student and alumni databases
  • Assisting with an annual program survey of recent program graduates
  • Collecting marketing information on competing programs
  • Providing assistance for ongoing website improvements
  • Supporting of the roughly 20 faculty involved in teaching in the program by assisting with updates of course web sites and providing routine audiovisual technical support in the classroom on weekends.
  • Performing other duties as assigned
PLEASE NOTE:NOTE: Position will require work on some evenings & weekends, and the schedule will be adjusted to accommodate for overall weekly hours worked. This consists of 6 weekends: September 17-20, 2021, November 12-15, 2021, January 7-10, 2022, March 4-7, 2022, and April 29-May 2, 2022 and similar patterns in future years, and an annual program alumni event with varying dates.  

PLEASE NOTE: The primary work location for this position is Boston, Massachusetts. Until our return to campus, which is still to-be-determined, this interview process and position will be conducted virtually - including virtual interviews, remote onboarding, and remote work. The remote nature of this position is only temporary. Local, on-campus work will be required as a condition of continued employment once the School and this role return to an operational status that supports it.

Basic Qualifications
  • 3+ years of related experience is required; a combination of education and experience may be considered
Additional Qualifications and Skills
  • Bachelor's Degree is strongly preferred
  • Experience with Microsoft Office suite and Windows based computer systems preferred
  • Experience with Canvas, WordPress, Zoom, SOPHAS, my.Harvard or other educational systems a plus
Attention to detail, effectively prioritzes tasks and sets deadlines, proactively identify problems and develop solutions, high degree of professionalism, works well independently, willingness to learn new systems and engage in evolving technology preferred. Excellent interpersonal, communication, written and proofreading skills preferred.

Additional Information
At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.

Learn more about the School's mission, objectives, and core values and our diversity, inclusion, and belonging initiatives.

Harvard University offers an outstanding benefits package including:
  • Time Off: 3-4 weeks paid vacation, paid holiday break, 12 paid sick days, 12+ paid holidays, and 3 paid personal days per year.
  • Medical/Dental/Vision: Excellent and affordable medical, dental & vision plans, with coverage beginning as of an employee's start date.
  • Retirement: University-funded retirement plan with full vesting after 3 years of service.
  • Tuition Assistance & Reimbursement Programs: $40 per class at the Harvard Extension School, discounted options through participating Harvard graduate schools, and reimbursement options for accredited schools outside of Harvard.
  • Transportation: 50% discount on MBTA passes, as well as additional options (rideshare, biking, etc.) to assist employees in their daily commute.
  • Wellness & Professional Development: Programs and classes at little or no cost, including stress management, hard & soft skills development, career planning, massages, nutrition, meditation, and complimentary health services. Additionally, access to Harvard athletic facilities, libraries, campus events -- and many discounts for various cultural and leisure activities throughout metro Boston.
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
  • The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
  • Harvard University requires pre-employment reference checks and background screenings.
  • This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.

Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement and exceptions may be found at the University's "COVID-19 Vaccine Information" webpage.

Job Function
General Administration

USA - MA - Boston

Job Code
403134 Coordinator I


Health Policy and Management

Time Status

Salary Grade

55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.


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