Job Listings

Administrative Support Assistant 3

University Park, PA
Type: Full-Time
Posted: 06/18/2021

Job Number: REQ_0000015290


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The Penn State Alumni Association, the largest dues-paying alumni association of its kind with more than 174,000 members and over 725,000 alumni worldwide, is seeking an Operations Office Coordinator to join its Operations team. Penn State University is committed to ensuring that diversity, equity, and inclusion are central to the success of a world-class research institution. We are dedicated to fostering institutional change required to realize a more socially just University and we value inclusion as a core strength and an essential element of our public service mission.

Reporting to the Executive Director of Operations, the Operations Office Coordinator will support the efficient flow of work across multiple teams and projects at the Alumni Association. This position will:

  • Ensure that Alumni Association projects begin on schedule by keeping track of project charters that need to be written or approved, following up with supervisors across multiple units to identify appropriate team members for projects, and scheduling project kickoff meetings

  • Assist the Operations team in maintaining information on projects in the project management database to ensure that reports are accurate

  • Respond to routine and moderately complex questions/issues from staff concerning Alumni Association project management processes

  • Assist the Executive Director of Operations with market research projects by gathering, assembling and formatting data to create spreadsheets and/or simple reports

  • Articulate Penn State's needs, ambitions, and values, including diversity, equity, and inclusion, through excellent informal and formal communications

This position will be filled as an Administrative Support Assistant 3. Typically requires a High School Diploma or higher plus two or more years of related experience, or an equivalent combination of education and experience. The successful candidate will also have:

  • Attention to detail and strong organizational skills

  • A positive attitude and a willingness to take on new challenges

  • Exemplary interpersonal and communication skills

  • Demonstrated commitment to diversity, equity, and inclusion

  • Proficiency in Microsoft Office and comfort working with technology

  • A proven ability to self-motivate and work both independently and as part of a team

  • A commitment to professional development and a desire to learn

Successful completion of a standard background check is also required. Please submit a resume and a cover letter.

Penn State is also committed to ensuring that diversity, equity, and inclusion are central to the success of a world-class research institution. We are concerned uniquely with the institutional change required for visioning and realizing a more socially just University:



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